Table of contents
What is an Application Letter?
Why an Application Letter is Important
Key Elements of a Strong Application Letter
How to Write an Application Letter (Step-by-Step)
Common Mistakes to Avoid in Application Letters
10 Free Application Letter Samples in Nigeria (Copy & Edit)
Knowing how to write an application letter can make the difference between getting noticed and being ignored.
The problem is, many people don’t know what an application letter really means. Some confuse it with a cover letter, others don’t know what to include, and most just worry about sounding unprofessional. For a lot of Nigerians, the pressure is even higher, every job feels like a lifeline, and one wrong move can cost you the chance.
In this article, you’ll learn how to write an application letter that can open doors. I’ll also share samples you can use as guides, so you don’t waste time guessing.
What is an Application Letter?
An application letter is a formal note you send to show interest in a role, program, or opportunity. Think of it as your way of introducing yourself before anyone even looks at your CV or portfolio. Unlike a CV that lists your skills and experiences, an application letter explains why you’re applying and why you should be considered.
It’s not the same as a cover letter. A cover letter usually goes with a CV to highlight a few key experiences. An application letter can sometimes stand alone, it’s often the first impression the recruiter, HR officer, or admissions officer gets from you.
Why It Matters in Nigeria
In Nigeria, employers still request application letters for many opportunities. Banks, NGOs, government jobs, graduate trainee programs, and even civil service roles often ask for it as part of the process. Skipping it or sending the wrong format can put your application at risk.
Why an Application Letter is Important
An application letter does more than just sit on top of your CV. It’s often the very first thing an employer sees, and it sets the tone for how they view you.
1. It introduces you to an employer
Before they check your CV, the letter gives them a picture of who you are and why you’re reaching out.
2. It highlights your qualifications
You can point to the skills and experiences that match the job directly, instead of leaving the recruiter to search through your CV.
3. It shows genuine interest in the role
A good letter makes it clear you’re not just applying everywhere blindly. You’ve taken time to speak to this company and this position.
4. It demonstrates your communication skills
Employers notice if you can express yourself clearly. A well-written application letter already tells them you can communicate professionally.
Key Elements of a Strong Application Letter
Every good application letter follows a simple structure. If you include these parts, you’ll cover everything employers expect to see.
1. Your contact details and date: Start with your name, address, phone number, and email at the top. Add the date just below.
2. Employer’s details: Include the name of the company, the hiring manager (if you know it), and the company’s address.
3. Greeting: Use a polite opening like “Dear Hiring Manager” or, if you know the person’s name, “Dear Mr. Tunde.”
4. Opening paragraph: State the role you’re applying for and where you saw the job advert. This shows clarity from the start.
5. Body paragraphs: This is the heart of the letter. Summarize your skills, experiences, and why you’re a good fit. Keep it relevant to the role.
6. Closing paragraph: End by showing enthusiasm for the role, thanking them for considering your application, and expressing readiness for an interview.
7. Signature: Close with “Yours faithfully” or “Yours sincerely” followed by your full name.
How to Write an Application Letter (Step-by-Step)
Writing an application letter is easier when you follow a clear process. Here’s a simple guide you can use anytime.
Step 1: Research the role or program
Read the requirements carefully. Look at the exact skills or qualities they want. For instance, if a graduate trainee advert says they value teamwork and adaptability, those are the words you’ll want to echo in your letter.
Step 2: Start with your contact details
Put your name, address, phone number, and email at the top. Add the date and the employer’s details below.
Step 3: Write a clear greeting
If you know the hiring manager’s name, always use it. But if you truly don’t know the name, “Dear (Role)” is safer.
Step 4: Write a short opening paragraph
Mention the exact role you’re applying for and where you found it. This makes your intention clear.
Step 5: Highlight your strengths in the body
This is the part that makes you stand out. Write one or two short paragraphs that link your skills directly to the role.
For example: “During my NYSC at XYZ School, I managed student records and assisted in admin tasks. This experience built the organizational skills I can bring to your customer service team.” It’s not about listing everything you’ve done, but choosing the parts that match the job.
Step 6: Show genuine interest
Add a sentence or two about why you want the job, program, or opportunity. Example: “I admire your bank’s focus on innovation, and I am eager to contribute to your customer-driven culture.” Employers notice when you’re applying with intention.
Step 7: Close with confidence
End by thanking them for reviewing your application and express readiness for an interview.
Step 8: Sign off
Use a professional closing like “Yours faithfully” (if you don’t know the recipient’s name) or “Yours sincerely” (if you do). Then add your full name.
Common Mistakes to Avoid in Application Letters
A weak application letter can close the door before you get a chance. Here are mistakes many people make, and how you can avoid them.
1. Using the same letter for all jobs
One of the biggest errors is copying the same letter for every role. If you’re applying to a bank, mention your interest in finance or customer service. If it’s an NGO, highlight community work or volunteering. Small tweaks show you actually care about the role.
I spoke with Opeyemi Bankole, the Talent Acquisition Specialist at Propel, and she said this:
“From my experience, what makes an application stand out is when it’s tailored to the role. Recruiters can tell when you’ve taken time to understand the position and speak directly to what’s needed.”
2. Making it too long
Application letters are not essays. Once your letter stretches beyond one page, the recipient may not bother finishing it.
Think of the person reading, they might have 200 applications on their desk. A short, sharp letter makes their job easier.
3. Poor grammar and spelling
Nothing turns employers off faster than simple errors. It signals carelessness.
“One common mistake I see is repeating the same words without adding real context or showing achievements. Another is writing overly long letters that quickly lose our attention. Recruiters get hundreds of applications — we usually scan, not read.” — Opeyemi Bankole, PHRi™
A friend once shared with me how her application for a graduate trainee role was dropped because she wrote “Pubic Administration” instead of “Public Administration.” Always proofread.
4. Overusing “I”
Many letters read like: “I studied this, I achieved that, I want this job because I…” The problem is it sounds self-centered. A better approach is to balance your “I” statements with how you can help the company.
For example: “I managed campus events for over 500 students, which taught me the organizational skills I can bring to your graduate trainee program.” This shifts the focus to what value you offer.
5. Not attaching your CV or credentials
In Nigeria especially, employers expect to see your CV alongside the application letter. Always attach your CV, and if the role requires certificates or references, include those too.
10 Free Application Letter Samples in Nigeria (Copy & Edit)
1. Generic Application Letter for Any Job Vacancy
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
Dear Hiring Manager,
I am writing to apply for the available position in your organization. I came across the vacancy through [state source] and I believe my skills and background make me a strong fit for your team.
I hold a [your degree or qualification] from [your school] and have gained experience in [mention relevant field or area]. Over the years, I have developed skills in [list one or two specific skills], which I believe will add value to your company. For example, in my previous role at [insert company or volunteer work], I [give a short achievement or task you handled].
Beyond my qualifications, I am genuinely interested in contributing to [Company Name] because of its reputation for [state one reason — e.g., innovation, social impact, customer service]. I am confident that my dedication and ability to learn quickly will help me perform well in this role.
Thank you for considering my application. I would be glad to discuss how I can support your team’s goals in an interview.
Yours faithfully,
[Your Full Name]
2. Application Letter for a ScholarshiP
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The Scholarship Committee
[Scholarship Body/Organization Name]
[Organization Address]
Dear Sir/Madam,
I am writing to apply for the [Name of Scholarship] as advertised on [platform/website]. I am a student of [Your University] currently studying [Your Course], and I believe I meet the requirements for this opportunity.
Coming from [brief background e.g., a low-income family, a first-generation university student, etc.], I have worked hard to maintain strong academic performance despite financial challenges. I currently hold a CGPA of [insert score] and have participated actively in [mention extracurriculars, volunteer work, or leadership roles].
This scholarship would provide the support I need to continue my studies without interruption and focus fully on achieving my long-term goal of [state your career aspiration]. Beyond financial relief, it would motivate me to keep excelling and giving back to my community.
Thank you for considering my application. I would be grateful for the chance to benefit from this program and I assure you that I will uphold the values of the [Scholarship Body/Organization Name].
Yours faithfully,
[Your Full Name]
3. Application Letter for a Teaching Role in a Private or Public School
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The Principal
[School Name]
[School Address]
Dear Principal,
I am writing to apply for the position of [Subject] Teacher at [School Name], as advertised on [platform/noticeboard]. With a degree in [Your Course] from [Your University] and a passion for education, I am confident in my ability to contribute positively to your school.
During my teaching practice and NYSC service at [Name of School/Institution], I was responsible for preparing lesson notes, delivering classroom lectures, and guiding students in both academic and extracurricular activities. I also helped students prepare for WAEC/NECO examinations, which improved their results significantly. This experience strengthened my ability to manage a classroom, simplify complex topics, and engage students with different learning styles.
I am particularly drawn to [School Name] because of its commitment to academic excellence and character development. I would be proud to contribute to these values by not only teaching my subject but also mentoring students to achieve their best.
Thank you for considering my application. I look forward to the opportunity to bring my skills, dedication, and passion for teaching to your school.
Yours faithfully,
[Your Full Name]
4. Application Letter for a Visa Interview Support
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The Consular Officer
[Embassy/Consulate Name]
[Embassy Address]
Dear Sir/Madam,
I am writing to apply for support in processing my [Type of Visa e.g., Student Visa, Work Visa, Tourist Visa] application. I have been invited to attend an interview at your office and I would like to formally state my purpose for travel and my readiness to provide all required documents.
I have been offered admission to [University/Institution Name] in [Country] to study [Course/Program], beginning in [Month, Year]. I have enclosed my admission letter, proof of tuition payment, and other necessary documents as instructed in the application guidelines.
My goal is to pursue my studies and return to Nigeria to contribute to [state career or national goal e.g., education, healthcare, technology]. I am committed to following all immigration rules and ensuring that I meet the requirements of your government throughout my stay.
Thank you for considering my application. I look forward to a positive outcome and the chance to further my education in [Country].
Yours faithfully,
[Your Full Name]
ALSO READ: How to Get the UK Global Talent Visa, According to Two Nigerians
5. Application Letter for a Job in a Nigerian Bank
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The Hiring Manager
[Bank Name]
[Bank Address]
Dear Hiring Manager,
I am writing to apply for the Graduate Trainee position at [Bank Name], as advertised on [state source]. With a degree in [Your Course] from [Your University] and a strong interest in finance and customer service, I believe I can make a positive contribution to your team.
During my NYSC at [insert organization], I was responsible for [state a task such as handling customer inquiries, data entry, or record management]. This helped me build skills in communication, attention to detail, and problem-solving: all of which are valuable in the banking sector. I also gained experience working under pressure and meeting deadlines, which I know is critical in banking operations.
I am particularly drawn to [Bank Name] because of its reputation for innovation and commitment to customer satisfaction. I am eager to learn, grow, and contribute to your bank’s mission of delivering excellent financial services.
Thank you for taking the time to review my application. I would welcome the opportunity to discuss how my background and enthusiasm can align with the goals of [Bank Name].
Yours faithfully,
[Your Full Name]
6. Application Letter for NYSC Redeployment
[Your Name]
[Your Call-Up Number]
[Your Address]
[State of Deployment]
[Phone Number]
[Email Address]
[Date]
The Director-General
National Youth Service Corps (NYSC)
[State Secretariat Address]
Dear Sir,
I am writing to request redeployment from [Current State of Deployment] to [Preferred State]. I was posted to [Place of Primary Assignment/State] with call-up number [insert number], but due to [state your reason clearly e.g., health grounds, marital status, or security concerns], I am unable to continue my service in this location.
Attached to this letter are supporting documents to back up my request, including [state documents e.g., medical report, marriage certificate, security report]. I respectfully ask for your consideration in transferring me to [Preferred State], where I can complete my service year effectively.
I appreciate your understanding and support, and I look forward to a favorable response.
Yours faithfully,
[Your Full Name]
7. Application Letter for an Internship in Nigeria
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The HR Manager
[Company/Organization Name]
[Company Address]
Dear Sir/Madam,
I am writing to apply for an internship position at [Company/Organization Name]. I am a [200-level/Final-year/Graduate] student of [Your Course] at [Your University], and I am eager to gain practical experience in [field/industry].
During my studies, I have developed knowledge in [mention 2–3 relevant skills or subjects]. For example, I have worked on [school projects, part-time jobs, or volunteer roles] where I built skills in [communication, teamwork, or technical ability]. I am confident these experiences will allow me to contribute to your team while learning from your organization’s expertise.
I am particularly interested in [Company/Organization Name] because of its [state something unique about the company]. This internship will help me bridge the gap between theory and practice while preparing me for my career.
Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team during the internship period.
Yours faithfully,
[Your Full Name]
8. Application Letter for HealthCare Job in Nigeria
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The Medical Director
[Hospital/Clinic/NGO Name]
[Address]
Dear Sir/Madam,
I am writing to apply for the position of [Job Title] at [Hospital/Clinic/NGO Name]. With a degree in [Your Course] from [Your University] and hands-on experience in [area], I am eager to contribute to your healthcare team.
During my posting at [Name of Hospital/Clinic], I assisted in [specific tasks]. This exposure gave me strong skills in teamwork, empathy, and attention to detail, which I believe are essential for delivering quality healthcare services.
I am particularly drawn to [Hospital/Clinic/NGO Name] because of its reputation for [state unique quality]. I am confident that my training and dedication will help me serve your patients effectively and uphold the high standards of your institution.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills and passion for healthcare can contribute to your team.
Yours faithfully,
[Your Full Name]
9. Application Letter for an NGO Project Officer Role
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The Hiring Manager
[NGO/Organization Name]
[NGO Address]
Dear Hiring Manager,
I am writing to apply for the Project Officer role at [NGO/Organization Name]. With a degree in [Your Course] from [Your University] and experience working in [relevant sector], I believe I am well-suited to contribute to your programs.
During my time with [Previous NGO, volunteer group, or NYSC placement], I assisted in planning and implementing community outreach projects, coordinating volunteers, and monitoring program activities. For example, I helped organize a health awareness campaign that reached over [number] people in rural communities. This experience strengthened my project management, reporting, and stakeholder engagement skills.
I am particularly drawn to [NGO/Organization Name] because of its impact in [specific area]. I am eager to bring my organizational skills and passion for social impact to your team, ensuring that projects are delivered effectively and make lasting change.
Thank you for considering my application. I look forward to the opportunity to discuss how I can support the mission of [NGO/Organization Name].
Yours faithfully,
[Your Full Name]
ALSO READ: From Unpaid Volunteer Roles to Working at an International NGO
10. Application Letter for Civil Service or Government Role
[Your Name]
[Your Address]
[City, State]
[Phone Number]
[Email Address]
[Date]
The Permanent Secretary
[Ministry/Department Name]
[Address]
Dear Sir/Madam,
I am writing to apply for the position of [Job Title] at the [Name of Ministry/Department], as advertised on [platform/noticeboard]. With a degree in [Your Course] from [Your University], combined with strong administrative and organizational skills, I am eager to contribute to the growth and efficiency of the public service.
During my NYSC service year at [insert place], I was actively involved in tasks such as [state tasks]. These responsibilities not only improved my attention to detail and communication skills but also gave me practical knowledge of how government systems operate.
I am particularly motivated to work with the [Ministry/Department Name] because of its critical role in [specific function]. I believe my dedication, quick learning ability, and commitment to service align with the values of the Nigerian civil service, and I am ready to contribute meaningfully to your team’s objectives.
Thank you for considering my application. I look forward to the opportunity to serve and contribute to the mission of the [Ministry/Department Name].
Yours faithfully,
[Your Full Name]
Getting Your Application Letter Right
A good application letter is not complicated. It just needs to be personalised, concise, and relevant.
In Nigeria’s competitive job market, your application letter is often your only chance to stand out before your CV is even opened. A well-written letter can be the difference between being shortlisted and being overlooked.
Lastly, Opeyemi advises you to “Treat your application like a personal pitch. Use it to connect your story to the role, show enthusiasm, and explain why you’re a great fit. Even small details like matching the tone of the company can make a big difference.”
So take the time to get it right. With a clear, confident letter, you give yourself a real chance to move closer to that job, scholarship, or opportunity you’ve been waiting for. Goodluck!
FAQs About Application Letters in Nigeria
1. How to write an application letter as a student?
As a student, focus on your education, internships, volunteer work, and eagerness to learn. Example: “I am a 300-level student of Economics at UNILAG applying for an internship at ABC Consulting. My coursework in statistics and my role as class rep have improved my analytical and organizational skills, which I am eager to apply in your firm.”.
2. How can I make my application letter stand out?
Be specific. Mention the job title, match your skills directly to what the employer is asking for, and give one or two achievements. Instead of saying “I am hardworking,” write “I improved filing systems in my office, reducing processing time by 30%.”
3. What’s the best format for an application letter?
The best format is block style: left-aligned, single-spaced, with a clear structure: introduction, body, closing. Use a simple font like Arial or Times New Roman, size 12. Keep it one page.
4. Can I use AI to write my application letter?
You can use AI for structure and guidance, but always personalize the letter. Employers want your voice and your experience, not a generic text.
5. Are cover letters and application letters the same?
No. An application letter can sometimes stand alone, while a cover letter usually accompanies a CV. Application letters are often requested in Nigeria for government, banks, and NGOs, while cover letters are more common in international or corporate roles.
